By-lawsBy-laws

Mission Statement

        The Mount Aloysius Alumni Association is dedicated to fostering a lifelong relationship between the College and its alumni and promoting their mutual welfare and advancement.

Organizational and School History

        The organization of the Mount Aloysius Alumnae Association took place on the occasion of the opening of the new Academy in Cresson on June 16, 1897, with Mollie (Bracken) Fleming of Burlington, Iowa, presiding. The first regular meeting was held on September 6, 1898. With the graduation of the class of 1970, the organization changed its name to the Mount Aloysius Alumni Association

        St. Aloysius Academy, established in 1853 in Loretto, PA, was moved to its present site of Cresson, PA in 1897 and subsequently re-named Mount Aloysius Academy. The Junior College was founded in 1939, and graduates were included in the Alumnae Association with the class of 1941. The Academy and Jr. College ran consecutively until the final high school graduating class of 1961. In 1968, the Junior College became coeducational. In 1991, Mount Aloysius Jr. College became Mount Aloysius College with baccalaureate degrees to be first awarded to the class of 1993. In the spring of 2000, the College's charter was amended to include master's degrees.

BYLAWS

Article I - Name

        The organization shall be known as the Mount Aloysius Alumni Association.

Article II - Objectives

        The objectives of the association are to: 1) develop programs which are consistent with the College's mission, 2) encourage alumni to extend their talent and financial resources to the college, 3) provide opportunities for dialogue between the College and its Alumni, 4) charter chapters of the Association, 5) support programs of student recruitment, career networking, mentoring, community service and continuing education, and 6) lend alumni experience and skill in addressing institutional challenges and keep the College informed of alumni sentiment.

Article III - Structure

        The association shall be governed, maintained and sustained by the members with assistance from the College in harmony with the needs and interests of the alma mater.

Article IV - Membership

Section 1 - Membership of the Association is composed of graduates of Mount Aloysius.

Section 2 - Any individual who attended Mount Aloysius prior to July 12, 2003 but did not graduate continues to be a member.

Section 3 - Honorary lifetime membership may be conferred by the Executive Board upon any individual who has distinguished himself/herself by noteworthy contributions to Mount Aloysius and/or the Alumni Association.

An honorary member shall be entitled to voice but not vote at meetings.

Article V - Alumni Chapters

Article VI - Officers

Section 1 - The officers shall be President, President-Elect, Secretary and Treasurer.

Section 2 - Officers shall assume their official duties at the close of the annual meeting following their election, and shall serve a term of two years.

Section 3 - All offices shall be eligible for re-election to a second consecutive term.

Section 4 - In the event of a vacancy in the office of the President, the President-Elect shall become the President for the un-expired portion of the term.

In the event a vacancy occurs in the office of President-Elect, the board will fill the vacancy and that officer automatically moves into the position of President once the President's term expires.

Vacancies in other offices shall be filled for the un-expired portion of the term by the Executive Board.

Any officer who serves a major portion of a term shall be considered to have served a full term.

Article VII - Nominations and Elections

Section 1 - A Nominating Committee of three shall be appointed by the President to select a candidate for each office. Nominations from the floor will also be accepted at the annual meeting.

Section 2 - Any member of the association is eligible for office.

Section 3 - A candidate for office may be proposed by any member and/or endorsed by any chapter (and such nomination must be submitted to the nominating committee 30 days prior to the annual meeting.)

Section 4 - The President-Elect, Secretary and Treasurer shall be elected at the annual meeting, or by a ballot mailed prior to the annual meeting. The manner of election shall be determined by the Executive Board.

If there is only one nominee for an office, a motion to elect shall be made by the Secretary. If there is more than one nominee for an office, the election will be by ballot.

Article VIII - Duties of Officers

Section 1 -	The President shall: a. preside at all meetings of the association and Executive Board; b. be an ex-officio member of all committees except the Nominating Committee; c. call special meetings; d. create special committees necessary to carry out the work of the Association; e. appoint the Directors at Large (minimum 6, maximum 15, with vote), an Immediate Past President and a Parliamentarian (without vote), with the approval of the Executive Board; f. appoint the chair and members of standing and special committees, with the approval of the Executive Board; g. perform all duties of the office, with the support and assistance of the Director of Alumni Relations.
Section 2 -	The President Elect shall: a. preside in the absence of the President, b. automatically succeed to the office of the President and c. perform other duties designed by the President or Executive Board.
Section 3 -	The Secretary shall: a. record the minutes of all meetings, b. provide copies of the minutes to the Executive Board, and c. perform other duties designated by the President or Executive Board.
Section 4 -	The Treasurer shall: a. account for all funds of the Association, b. present a financial report at each meeting, and c. perform other duties designated by the President or Executive Board, and d. be a member of the Finance Committee
Section 5 -	Immediate Past-President shall: a. serve on the Executive Board with vote, b. perform such other duties as requested by the President and/or Executive Board.

Article IX - Executive Board

Section 1 -	The Executive Board of the Alumni Association shall consist of the elected officers, an immediate past President, Directors at Large (minimum 6, maximum 15), a Parliamentarian (without vote), and the Director of Alumni Relations (with vote).
Section 2 -	Directors at Large shall be appointed by the President, with approval of the Executive Board, for a term of three years. One-third of the Directors will be appointed for one year, one-third for two years, and one-third for three years. After the initial period, Directors may be appointed for an additional three-year term.
Section 3 -	The Executive Board shall: a. conduct the business of the association between annual meetings, b. determine the dates for the annual meeting, and Reunion Weekend c. fill vacancies in offices other than that of the President, d. approve appointments made by the President, e. create standing and special committees as the need arises, f. authorize projects to benefit the Association and Mount Aloysius, and g. determine allocation of funds.
Section 4 -	The Executive Board shall meet at the call of the President or at the written request of three of its voting members.
Section 5 -	One-third of the voting members shall constitute a quorum.
Section 6 -	Three consecutive unexcused absences from Executive Board meetings shall constitute a vacancy to be filled according to other provisions of the bylaws.
Section 7 -	Board members may participate in a meeting by means of advanced communication technology, which shall constitute presence in person at such a meeting.

Article X - Committees

Section 1 -	The Mount Aloysius College Alumni Association Standing Committees shall be: Scholarship Committee, Finance Committee, Campus and Public Relations, Programs, Fundraising Development, and Membership Development Committee. All committees shall be a standing committee with the chairman and members appointed by the President, with the approval of the Executive Board. The Treasurer shall be a member of the Finance Committee. The responsibilities and duties for each committee shall be defined by the Executive Board.
Section 2 -	The Executive Board has the authority to create other standing committees as the need arises.
Section 3 -	Special committees shall be created at the discretion of the President with the approval of the Executive Board.
Section 4 -	Committee members may participate in a meeting by means of advanced communication technology, which shall constitute presence in person at such a meeting.

Article XI - Meetings

Section 1 -	The association shall convene annually at a time set by the Executive Board. The call to the annual meeting shall be provided to each active member. Each member shall have one vote, and voting by proxy shall not be allowed.
Section 2 -	Special meetings of the association may be called by the President or by a majority vote of the Executive Board.

Article XII - Alumni Relations Office and Director of Alumni Relations

Section 1 -

An Office of Alumni Relation shall be maintained. It shall be located on the college campus, if feasible, and shall house the permanent records of the association.

Section 2 -

The Director of Alumni Relations shall be appointed by the college President to manage the activities of the organization in collaboration with the Association President and the Executive Board. The Director shall be responsible for: a. maintaining alumni record files b. assisting in the publication of the alumni magazine, Mount Aloysius Magazine; c. developing alumni chapters d. reporting at all meetings e. performing other duties as designated by the College President, Alumni Association President or Executive Board. f. Serve as an ex-officio for all committees except the nominating committee. The Director shall be a member of the executive Board (with vote).

Article XIII - Publications

        The official publication of the Association shall be entitled Mount Aloysius Magazine. It shall be published by the Institutional Advancement Office.

Article XIV - Fiscal Year

        The fiscal year of the Association will run from July 1 to June 30 to correspond with that of Mount Aloysius College.

Article XV - Parliamentary Authority

        The rules of parliamentary practice comprised in the most recent edition of Robert's Rules of Order, Newly Revised, shall govern all proceedings of the Association and the Executive Board, subject to special rules as have been or may be adopted.

Article XVI - Amendments

Section 1 -	Amendments to these bylaws may be proposed by any member of the Association. The proposed amendments shall be submitted in writing to the Executive Board.
Section 2 -	Section 2 - The bylaws may be amended at the annual meeting by a two-thirds vote of members present and voting, provided each member has received notice of the availability of the proposed amendments by means of the College website and email announcements at least 20 days prior to the annual meeting.

Adopted: July 12, 2003